Re-purposing parking bays outside your business, in the interest of increasing footpath trading and providing a safe, socially distanced environment for your patrons.
Please fill out the form below with all the requested details and we will be in contact shortly.
Please note, businesses must fund the design, build, installation, removal and maintenance of parklets until 30 April 2021.
For further enquiries please email firstname.lastname@example.org.
Licensees can now apply for a free temporary limited licence to use public external/outdoor areas that are not currently authorised under their existing licence. They should be mindful of COVID-19 restrictions that relate to their location and council planning requirements.
Temporary Limited Licence available for external, outdoor areas to supply liquor - subject to council permission (outdoor area temp licence)
VCGLR have introduced a streamlined approach to help existing licensees temporarily use outdoor areas to supply liquor as outlined in the Coronavirus (COVID-19) roadmap to reopening
Existing licensees will first need written permission from City of Port Phillip to use public external/outdoor areas that are not currently authorised under the licensee’s existing permanent liquor licence.
If you have council permission to use the outdoor area, and you subsequently apply for a temporary limited licence (outdoor area temp licence) this may be granted and a licence issued to you that allows the supply of liquor in the outdoor area
There is no fee associated with applying for an outdoor area temp licence.
If you would like to temporarily supply liquor in an outdoor area that falls outside the red-line plan of your existing permanent licence, and the land is privately owned, please contact VCGLR to discuss your options.
Eligibility to apply
Eligible licence types
You must hold one of the following permanent licence types to be eligible for an outdoor area temp licence:
- Club licence (full club or restricted club)
- On-premises licence or late night (on-premises) licence
- Restaurant and cafe licence
- Producer’s licence
- Renewable limited licence that allows on-premises consumption.
General or late night (general) licences
If you hold a general or late night (general) liquor licence, you may not need to apply for an outdoor area temp licence because, subject to you complying with council’s local laws and/or planning requirements, you can already supply liquor in outdoor areas being footpaths or kerbside areas under your existing licence (see the VCGLR Plan of licensed premises factsheet, see: Plans of licensed premises).
However, if you have a specific condition on your general or late night (general) licence restricting the supply of liquor for consumption off the premises, or want to supply liquor in an outdoor area other than in a footpath or kerbside area, you may wish to apply for an outdoor area temp licence.
If you hold a BYO permit, as that permit does not authorise you to supply liquor to patrons, the VCGLR is currently considering its approach.
Requirements when applying and timeframe
To apply for an outdoor area temp licence, you will need to provide the following documents from your local council with your application:
- Written permission from City of Port Phillip allowing you to use the outdoor area (this may be a permit, licence, or letter issued by the local council).
- A plan that clearly describes the boundary of the outdoor area endorsed by your local council (this can be part of the written permission under item 1).
- Specified trading hours for the outdoor area, from your local council (this may be part of the written permission under item 1).
In providing these documents, the VCGLR will endeavour to process your application within three (3) business days. If your application is missing any of these documents, this will cause delay and you will be contacted and asked to submit the missing documents.
In certain circumstances the VCGLR may need to seek further information which may also cause delay.
If an outdoor area temp licence is issued, you must adhere to the following limitations:
- Food must be available for purchase at all times when liquor is being supplied.
- The consumption of liquor may only occur when patrons are seated.
- The licensee must make available for inspection by a VCGLR gambling and liquor inspector or Victoria Police a copy of the local council’s written permission to use the outdoor area (for example, a permit, licence or letter issued by the local council), including any plan of the outdoor area and the boundary.
- Trading hours are the lesser of the hours permitted under any Victorian Government directions and/or restrictions in relation to COVID-19, or local council’s written permission to use the outdoor area, or your permanent licence.
- Maximum patron numbers are the lesser of those permitted under any Victorian Government directions and/or restrictions, or local council’s written permission to use the outdoor area (if patron numbers are specified).
- The outdoor area temp licence will expire once your local council permission expires.
Nothing in the outdoor area temp licence overrides
- any Victorian Government directions and/or restrictions in relation to COVID-19
- trading hours or maximum capacities as determined by local council.
Making an application
To make an application for an outdoor area temp licence, see: Application for a temporary limited licence
Please note there may be content on the online temporary limited licence webpage that may not be applicable to you when applying for an online outdoor area temp licence. For detailed instructions to guide you in lodging an online application for an outdoor area temp licence, see: Instructions to apply for an outdoor area temp licence
The required steps when applying for an outdoor area temp licence, to ensure your application can be accepted are as follows:
- Set your first event date as the first day you wish to supply liquor, confirm that you will be using public land, and that you have permission to use that land.
- Ensure that you include your permanent licence number.
- When prompted to choose an event type, please select “Temporary extension of permanent licence”.
- Select “No” for extension of hours and “No” for event at your premises, and “yes” for extension of your licensed area.
- For event occurrences, include the first day you wish to trade, and include the trading hours as they appear on the lesser of your council permit or your permanent liquor licence.
- Note your outdoor area temp licence will expire once your local council permission expires.
- In the additional information box, please advise that this application is for outdoor dining as a result of the COVID-19 pandemic
- You must attach your permit/permission from your local council, your plan as endorsed by your local council, and trading hours endorsed by your local council
Other useful information
For advice on how to prepare your outdoor area for outdoor dining, you may want to refer to the Business Victoria “Industry Restart Guidelines – Hospitality”, see: Accommodation and Food Services sector guidance
Face coverings and checking ID
Everyone must wear a face covering whenever you leave your home, unless an exception applies. This is enforceable across regional Victoria from 11:59pm on Sunday 2 August.
You can ask a customer to remove a face covering to ascertain their identity to purchase liquor. The process of removing face coverings for this purpose should be undertaken in line with DHHS advice.
Under Victorian liquor laws, it is an offence to supply liquor to persons under the age of 18 years. Licensees and their staff should ask for ID if a customer looks under 25, as best practice.
For more information on face coverings, see: DHHS face coverings
For more information on checking ID, see: Acceptable forms of identification
Early in 2020 as part of Council's emergency relief package to support businesses, we issued rebates of all footpath trading fees from 1 April 2020 until 30 June 2020.
At the meeting of Council on 19 August 2020 it was decided that this financial support to businesses be extended and these fees were waived until 31 December 2020.
At the meeting of Council on 2 December 2020 it was decided to waive them further until 30 June 2021.
Current permit-holders can continue to trade on the footpath under their existing permit conditions, provided public liability insurance is current for $20 million.
Extending an existing outdoor dining area
You can apply to extend your existing footpath trading area in front of a neighbours’ business by following the link below:
Play Streets / Street Closures
A Play Street involves the temporary closure of a street, reimagining a street as public space, encouraging connection and play through dedicated COVID-19 safe programming.
With a focus on encouraging social inclusion, inter-generational play and safe spaces to gather, the City of Port Phillip will be announcing our Play Street Program soon.
If you're interested in closing a street or utilising public space for your business, please email us with as much detail as possible about your plans below.
Public Space Trader Extensions
If a business parklet is not a suitable option due to your location, you may be able to extend your dining area outdoors into public open space, if you have a park or reserve adjacent or across from your business. Further information on what can be permitted under an outdoor extension of trade can be found in the City of Port Phillip Public Space Trade Application Guide.